Organisational Functions
Structure of Primavera
- School
- Club
- Organisation
- Performance Group/s
- Mentor program
- Artisitc Direction
Bookings
- Maintaining contacts, finding new contacts, and finding venues
- Booking Diary for gigs and rehearsals
Business Structure
- Accounts
- Admin
Resource Management
- Instruments, loaning and buying
- People / human resources
Work Towards a Goal
Planning a special gig which was not a gig, but was an initiative to try new creative mixes of material (this was supposed to be planned for this Christmas - and that is exactly what happened through Uncharted! This one has been met initially.)
Projects
WEBSITE:
- new design and layout, which reflects our vision, is database driven, downloadable photos which can be regularly updated - Acheived! However the photo dump idea is now under discussion for a link on the brisamba website and may be implemented soon.
- maintenance/updating the website - Remko did a great job with the new website, and now the challenge is keeping it up to date. There are some nice recent pics which could be added maybe for example. We should get some from rehearsals at Uncharted and add to the ad on brisamba site.
- booking diary - Achieved, there is one on the new brisamba website.
- online feedback survey/response form on website - This was put in place only insofar as delivering the blog surveys among our members about various unimportant issues.
INDUCTION PROCESS
- Membership drives - recurring activities which are aimed at recruiting targeted areas or demographics as members, e.g. African group from Logan, Uni students, West Enders, New Farm Park'ers, Orleigh Park'ers, etc.
- User name, IDs, blog membership, etc. - Members to be offered these quickly when they show interest
- Intro to our group - how we work, members are given a choice of instruments, etc.
- Conceptual intro to Brazilian music - cultural details and history
- Instrument based tutorials - proper introduction to instruments and some basic skills by Remko or section member
- Incorporate awareness of which sections need reinforcement - recruit for specific sections
- Mentoring - members will mentor new people and welcome into their section, encouraging them to jump in and showing patterns slowly, etc.
COSTUMES
- personalised? everyone's different by same colour swatch to work from could work to coordinate
- design
- finance
- regular reviews
- maintenance
- must look impressive, or spectacular
- good to have a couple of versions for formal, and casual.
- T-shirt plus fancy uniform (members could buy their own T-shirt)
BANNER/FLAG
- Need a person to carry the flag or banner too. Could be handing out business cards as well..
MARKETING
- New flyers
- Discussion about updating business cards
- Dispersing flyers around targeted communities, or wide as possible, including the Powerhouse, as half the band was recruited through there!
- Registering with the Councils
- Create an info pack/DVD for marketing to potential employers, etc.
- Festival watch - all to be involved in engaging gigs where possible
RECRUITMENT DRIVES
- Recruit dancers
- Play in New Farm Park, Orleigh, etc. to recruit and play for fun, generate interest, etc. Have someone on hand to pass out flyers and cards
- Regular recruitment drives, based on numbers and growth possibilities (if we don't have enough of certain instruments, we may have to recruit for specific sections)
SHOWMANSHIP
- Smile, Have Fun! Remember when you are rehearsing and when you are performing
- Coordinated choreography, within whole band, within sections and individual choreography as well maybe
- Fusion of styles for fun
- Use of other instrumentalists, eg bass player, flautist, singers
- Spare earplugs for audience and members
- Need dancers!
- Playfulness in performance, act out your part
MANUAL / CD / DVD
- Procedures: good for visual people to learn from
- Incorporate group's artistic direction
- Set lists for use in performance, practising the order in rehearsals
- Visual musical notation for each instrument
- Name all songs we play for easy reference in conversation or on blog/members only website
HOST AN 'END OF YEAR' SHOW
- Gives people something to work towards
- The spark of new material
- Networking, meet other artists
- Fundraising - costumes, instruments, etc.
- Look at getting a regular gig about quarterly or so, and work with other artists and groups to put together similar show to Uncharted, but more like a list of various segments, with lots of guest artists.
__________________________________________________
TASK LIST
- set list and rehearsal (Not Achieved, but have implemented a set list through Uncharted - new way for us to work)
- money collection at rehearsal (Achieved! Patty has kindly stepped up to the plate much of the time, and this can rotate if necessary)
- website and photo updates (Not Achieved - some photos on blog, discussion about more links over Xmas period...
- answering emails (Achieved - I think this was Remko going mad at us for not responding to his emails about gigs, etc. - I think we are communicating more regularly through the blog, by email and by phone)
- flyer drops - regular (Not Achieved!)
- choreography (Also Not Achieved! or not explored properly yet anyway)
:) Please respond with your thoughts about either the agreed aims and objectives from last year, or about the ideas for new things which I posted before this one.
4 comments:
That's a lot of information to digest , Erin.
It was a lively and animated discussion among us over Nepalese food and spill over across the street to the Coffee Club ! It's good that we were focusing on the positive side of things.
I like the idea of regular meeting outside the reheasal time, in a park somewhere , to practice and improve music instrument skills .
Non-threatning environment to experiment and practice. Good PR too, I say. Get some beers, food and business cards ready.
First and second monday nights of the month at New Farm park Rotunda anyone ?
That could be a good idea Brian
Erin, I think it's terrific to revisit all this stuff. Some of the objectives have been achieved; but we need to not let the rest slide. From what Brian says, it sounds like there was a really interesting conversation going on, there! :)
There's still a lot to think about; but in the very short term (ie this week in particular), I think "showmanship" has to be the biggie.
I know, for myself, it's too easy to get preoccupied about getting everything right and knowing cues, that I forget to just relax and have fun. I'm talking about performance here - not Thursday night rehearsals, which we won't go into.
I regard Gail as the Gold Standard Benchmark for having a good time and looking like she's enjoying herself. We could all follow her example!
Audiences love it if you look like you're enjoying yourself. A fine example - Sunday I was watching on tv, Graeme Murphy & Janet Vernon doing their last performance with Sydney Dance Company. Those two looked like there was nowhere else they'd rather be. They weren't over-emoting or grinning like loons - just smiling and relaxed and loving the space they were in.
Let's try for that at "Uncharted"?
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